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Provincial Human Resources Management Office

Accomplishments

                     The Provincial Human Resource Management Office as the over all in-charge for the human resource management and career development of all employees of the Provincial Government of Laguna in accordance with the constitutional provision on Civil Service pertinent laws, rules and regulations including policies and guidelines and standards as may be established by the Civil Service Commission, under the proficient and dynamic leadership of Honorable Governor Jeorge “E.R.” Ejercito Estregan, proudly presents the following reports and accomplishments from July 2010 to June 2011.

 
As of June 2011 the Provincial Government of Laguna has a total number of 3,219  employees, consisting of:
Ø        15     elected officials
Ø        43     co-terminous
Ø     1,807   permanent
Ø          5     temporary
Ø        477   casual
Ø          32   consultants
Ø       110   contractual doctors/nurses/instructor & professor
Ø        165   job order PSB teachers
Ø        565   job order
 
A total of 334 appointment were processed by this   office from the period July 2010 to June 2011.
The Provincial Human Resource Management Office has now four divisions, namely Personnel, Records, Training and the newly created Payroll Division.
 
The Personnel Division has prepared/processed
Ø        222   Notice of Salary Increment (NOSI)
Ø     1,926 Notice of Salary Adjustment (NOSA)
Ø        349 appointment (original, promotion, transfer, re-employment, change of position title, renewal, etc.)
Ø       132    Terminal Leave Benefits
Ø       192    Monetization 2 Local 190 NGA Share
Ø       303    (GSIS)CSV/Separation/Retirement Benefits
Ø        36     Term Ended (Elected/Co-terminous)
Ø          8     Retired
Ø         31    Resignations
Ø         10    Transfers (municipal/national)
Ø         64    Contractual/Casual Appointment not renewed
Ø           7    Deceased
 
The Records Division has Received and filed
Ø          60   Office Order and Memoranda of reassigned employee with different status of appointment
Ø        391  Copies of original/promotion appointment
Ø      1,379 Copies of renewal of appointment,
they have certified as to
Ø        132   Correctness of leave balances of all retired/resigned employees
Ø      4,549 Service Records
they have also prepared, released, received/processed & filed
Ø      2,674 Certification of Leave Credits
Ø     16,530incoming Leave of Absence applications, and
Ø        222   Notice of Salary Increment of all permanent employees
 
 
The Provincial Human Resource Management Office in cooperation with the Management Information System Office (MISO-G.O.) has also introduced ELECTRONIC LEAVE MANAGEMENT SYSTEM to the Records Division for TESTING and has started encoding records of employee for future references.
The system has the following features:
      * Easy access of employee records
      * Automatic, accurate and detailed computation of
         leave credits
      * Easy to use
      * Provides accurate information on leave data
      * Instant information on employees’ leave history 
 
 
The Training Division
 
         The Training Divisionhas completed the calibration of PMS-OPES Reference Table of all offices of the Provincial Government of Laguna. This is a more accurate system of determining the performance or output of an office or a division since this is an output based point system. This is also vital as this is one of the requirements of the Civil Service in keeping our accreditation.
         Prepared 16 training designs.
         Updated the personnel mechanisms of the PGL namely: Grievance Machinery, Personnel Selection Board (PSB), Performance Evaluation System (PES), Merit Selection and Promotion Plan, and Program on Awards and incentive for Service Excellence (PRAISE). These personnel mechanisms with all of its new members/compositions were approved by the Civil Service Commission especially the reconstitution of Merit Promotion Plan with its newly elected members of the 1st and 2nd level position and their alternates. These Personnel mechanisms are hundred percent functional except for the Personnel Development Committee which shall be soon submitted to the Civil Service for evaluation and approval.
         Prepared the list of activities and memoranda during the CSC Month Celebration held last September 2010
        Prepared at least 250 office orders and memoranda
         The Training Division Chief is also assigned as one of the two PGL authorized officers who regularly processes, confirms and approves GSIS loan application of all employees of the Provincial Government of Laguna and updates employees’ information/records thru email (served 1,710 employees from July 2010 to June 2011)
         Assisted in releasing invitation letters to all offices of the Provincial Government of Laguna including national and local agencies within the province regarding the monthly meeting of the Council of Personnel Officers of Laguna.
        Continuously monitor and record employee attendance in Flag Raising/Retreat Ceremonies, and other special occasions.
 
The Training Division has conducted and facilitated at least (9) training/seminar, such as:
 
1. Seminar Workshop on Quality Customer Service (Heads) held on September 14-15, 2010 at Audio Visual Room, RECS Village, Sta. Cruz, Laguna.
 
2. Seminar Workshop on Quality Customer Service (Frontliners) held on September 16-17, 2010 at Conference Room, LPH, Sta. Cruz, Laguna
 
* Department, Unit Heads, and frontliners are benefited in the sense that they have learned to create a customer service-oriented culture within the organization. Thus, they are more likely to be more responsive in dealing with clientele with a bottom line result of good and quality service
 
3. 2010 Laguna University Faculty and staff Development Conference-Workshop – held on October 16 – 17, 2010 at Taal Vista Resort, Tagaytay City
 
* This conference/workshop helped the Laguna University Faculty and staff to become more effective, efficient, and dynamic in rendering public services. Generally this conference/workshop served as a training ground in advancing the teaching workforce of Laguna University
 
4. Laguna University Teachers’ Enhancement Program - held on October 19-21, 2010 at AVR RECS Village, Sta. Cruz, Laguna
 
* This Program served as a continuation of the faculty and staff development conference workshop which primarily focused on the overall development of a teacher in particular. Modern teaching techniques and strategies were also emphasized in advancing the quality of education that the province is providing.
 
5. Laguna University Faculty and staff Team Building and Planning Workshop – held on April 27-29, 2011at Makiling Highlands Resort, Calamba City
 
* Laguna University faculty and staff were benefited a lot and helped them develop their team work, improve their working environment, and develop their sense of belongingness.
 
6. Orientation on e-Rizal Tablet with Laguna University Board of Regents, Officials and Faculty, and DepEd – held on May 5-7, 2011 (conducted thru the effort of Board Member Neil Andrew N. Nocon in Coordination with the HRMO and Technical Working Group of Laguna University)
 
* Rizal Tablet as introduced by Gov. E.R. is a modern educational tool on where you can view and read educational/school books without going to a library. The Rizal Tablet is an electronic reader device designed and developed by Ionics EMS Inc. The device aims to replace costly and bulky textbook which initially be preloaded with reference materials for all public elementary schools, public high schools and college curriculum in Laguna. This Quality Education Program of Governor Ejercito will benefit the poorest of the poor students of Laguna
 
7. Orientation on Government Work Ethics for New Entrants in the Government Service held on May 10-11, 2011 at the Cultural Center of Laguna
 
* This orientation has helped the new entrants to the government service know their duties and responsibilities as government employees such as working hours, compensation, benefits and discipline; as well as, helped them develop a sense of pride and belongingness as public servants.
 
8. The HRMO also facilitated several batches of Orientation/Hands On Training on Payroll Preparation conducted by the Provincial Accounting Office last March 2011.
 
* The program oriented employees on proper preparation and processing of payroll and vouchers including supporting documents for salaries of casual, Job Orders, Contractual and Contract of Service.
 
9. The HRMO also conducted the “Government Work Ethics and Team Building Seminar/Workshop” for the Governors-Executive Office last June 24-26,2011 at Lagos Del Sol Hotel/Resort Lake Caliraya, Cavinti, Laguna.
 
* The said seminar was headed by Provincial HRMO Head Eugenia R. Magano, Asst. Provincial HRMO Nida A. Rebenque, Chief Training Division Staff Fredelito A. Domingo and the training Division Staff.
 
  
The Payroll Division
 
            Since January 2011, the Centralized Payroll System has been transferred by the Provincial Governor to the HRMO thru an office order as the primary office concerned in preparing payroll of all offices.
 
From January to June 2011, The Payroll Division has :
         prepared and forwarded 4212 remittances to the Accounting Office.
         prepared 324 payrolls for permanent employees
         updated 2,026 tax exemption, GSIS Number, Philhealth and Pag-ibig
         included/deleted 1053 entries of loans, employees on leave without pay/maternity leave
         prepared 500 remittances and certificates of take home for consolidated loan of PGL employees and 500 of PSB teacher
         prepared payroll of PSB Teacher – Elementary and High School
         prepared salary vouchers of fifteen (15) consultants
         prepared/adjusted 222 Notice of Step Increment
         prepared/adjusted 1,926Notice of Salary Adjustment (NOSA)
 
Aside from the foregoing , the HRMO has also rendered other related services such as:
         Securing employees’ clearance from the Ombudsman and submitting of a Assets and Liabilities of employees of different departments and also elected officials
         Eligibility and employees licenses
         Coordinating with other local and national agencies like CSC Regional/Central Office, COMELEC, Commission on Higher Education, Department of Education, and PRC regarding personnel matters.
        Provided opinion/recommendation on the Creation of Department Head position of the Laguna Chest Center including their functional and organizational structure as approved by the Sangguniang Panlalawigan, and on “Hazard Pay of LTMO employees”,
         Assisted in clearly defining the functions pertinent to the merging of International Trade Relation Office, History, Arts & Culture Office, and Tourism Office as one office which has been approved by the Sangguniang Panlalawigan, so as to be cost-effective, in the basic delivery of services
        Finished Employee Manual – The Employee Manual as required for by the Civil Service Commission has been finished and is ready for reproduction and distribution to all offices/department which will serve as basis or employee’s guide from the moment of his employment until the date of his retirement
         Developed Attendance Tracking System– The HRMO has also developed a much modern, efficient, yet inexpensive Attendance Tracking System which passed the system requirement of the CSC and can now be implemented throughout the provincial offices.
         Laguna University Technical Working Group (TWG) Secretariat as Head of the Secretariat of the Technical Working Group (TWG) of the Laguna University, the HRMO also prepares and processes payrolls, honoraria, appointment and renewal contracts of Board of Regents, members of the Technical Working Group, Faculty Members, and other personnel of the university, We also use to prepare training designs and conduct and facilitate seminar and training programs for the university.
        Prepared the Nomination of Hon. Governor Jeorge “E.R” Ejercito Estregan for CSC’s Search for Outstanding Public Officials and Employees under Lingkod Bayan Award Category.In coordination and with the help of different Department and Unit Heads, the HRMO has prepared and submitted the Nomination of our beloved Governor to the CSC Region Office for evaluation and validation, which we believe has a strong chance of making it to the top,. 
         Intensified Anti-Red Tape Act of 2007 (ARTA) – As Bilis Aksyon Partner, the HRMO helped in further intensifying the implementation of Republic Act 9485 known as the Anti-Red Tape Act of 2007 (ARTA) which aims to promote transparency in government service by installing/posting several mechanisms such as: Customer Welfare Desk, Citizen Charter’s Kiosk, Performance Pledge, Mission/Vision, Creed and Slogan/Guiding Principle of Gov. E.R.’s Administration and feedback and Redress Mechanism.
 
 
ARTA
 
            The Provincial HRMO under the new administration of the dynamic, most competent and effective leadership of our charismatic, hardworking and persevering Governor Jeorge “E.R.” Ejercito Estregan is now preparing the Second Edition of Citizen’s Charter of the Provincial Government of Laguna with Dir. Lionel Dalope of DILG.
 
            In coordination with the Civil Service Field Office, Sta. Cruz, Laguna, the HRMO has conducted two (2) days orientation on Republic Act 9485 known as the Anti-Red Tape Act (ARTA) or Citizens’ Charter, and Republic Act 6713, Code of Conduct and Ethical Standards for Public Officials and Employees, on February 9-10, 2011 from 8:00 am – 5:00pm attended by hospital personnel and staff.
 
* This helped medical personnel/worker of different hospitals familiarized with RA 9485 (Anti-Red Tape Act) related Laws and Policies, identified the benefits and uses of the Citizens’ Charter, discussed the Steps and Procedures in Crafting the Citizens Charter, and prepared an Action Plan in Crafting the Citizens’ Charter.