Provincial Accounting Office - Arta


Issuance Certificate of Clearance on the Cash Accountability

This service provides certificates of clearance as to cash accountability required for claim of terminal pay benefits, maternal leave benefits, transfer to another agency and for claims for salaries after vacation leave in excess of one month.

No.
Steps
Time
Person to approach


1.
The accountant will issue the signed certificate of clearance to the client and will ask the client to sign on the logbook of certificate of clearances issued as evidences of receipt.
2 minutes
Ms Christine L. Florento Accountant III


2.
The supervisor will check, sign and forward the certification of clearance to the accountant in charge.
1 minute
Ms. Gemma T. Araza PGADH


3.
To issue request form to the client.
1 minute
Ms. Gina T. Tabia Computer Operator III


4.
The accountant will check the information on the request form and requirements, check the records of the client as to unliquidated cash advances and/or cash accountability, prepare the certification of clearance and forward the same to the supervisor.
10 minutes
Ms. Christine L. Florento Accountant III


5.
Fill-up the request form, attach the requirement and submit to the clerk.
2 minutes
Ms. Christine L. Florento Accountant III


6.
Receive the certificate of clearance.
1 minute
Requesting Client

Issuance Certificate of Last Salary Received

This service provides certificates by employees as supporting document for their claims of terminal leave benefits.

No.
Steps
Time
Person to approach


1.
Proceed to the Audit Division of the Office of the Provincial Accountant and get request form from the person in charge.
1.1
The person in charge will issue the request form to the client.
1 minute
Ms. Gina T. Tabia Computer Operator III


2.
Fill-up the request form, attach the requirement and submit
1 minute
2.1
The person in charge will receive the accomplished request form, check the attached requirements, and forward it to the employee in charge of certificate of clearance.
1 minute
Ms. Gina T. Tabia Computer Operator III
2.2
The personnel will check the information on the request form and requirements, check the records of the client using the computerized index of payments, and fill-up and forward the Pro-Format Certification to the Provincial Accountant.
20 minutes
Mr. Darleo Tobias (GCMDH, LDH, EO, GO, LSO, MDO, MISO, PAO, PCDO, PDO, PENRO, PIO, LPJ, PPO-O, PSDO, PUDHO, SCO, SLO, SP, YDAO) Llorina O. Robale (LU, SPCDH, Casual & Contractual Employees of FAES, LMC, LTMO, PEO, PHO, PPO-CS, PPO-O, SPCDH) Maria Cristina B. Escalada (DRJPRMDH, FAES, LMC, LTMO, PEO, PHO, PPO-CS, PPO-O) Ms. Olivia Q. Galleto (OPA, PAO, PBO, LCC, HRMO, LTCATO, LPL, MMDH, NDH, PNO, PSWDO, PTO, PESO, PPDCO, PPL-BAY, SPMH, PVO, VGO)
2.3
The Provincial Accountant will check, sign, and forward the certification to the person in charge.
1 minute
Ms. Evelyn T. Villanueva Provincial Accountant
2.4
The person in charge will issue the signed certificate to the client.
1 minute
Ms. Gina T. Tabia Computer Operator III


3.
Receive the certificate
1 minute
Requesting Client

Issuance of the Certificate of Remittances

This service provides certification of premium/loan payment by the employees to support of Provident/Maturity claims and other loan applications.

No.
Steps
Time
Person to approach


1.
Receive the Statement of Remittance
Remitting Personnel


2.
Proceed to the Receiving Station
Mr. John Reginald Bondad Accounting Staff
2.1
The Staff provides the request form to the requesting employee
1 minute
Mr. Verlin San Juan Bookkeeper


3.
Fill-up the request form and submit to the clerk
2 minutes
Mr. John Reginald Bondad Accounting Staff
3.1
The Provincial Accountant signs on the certification.
1 minute
Ms. Evelyn T. Villanueva Provincial Accountant
3.2
The remitting personnel picks up the corresponding Official Receipt numbers from the P.T.O. Logbook
5 minutes
3.3
The remitting personnel issues the certification.
1 minute
3.4
The Remittance Division Head verifies and initial on the certification.
1 minute
Wilma Rosario I. Valles Accountant IV
3.5
The Staff receives the accomplished request for and forward it to the corresponding remitting personnel who issue the certification.
1 minute
Mr. Verlin San Juan Bookkeeper
3.6
The remitting personnel extracts and prints the subsidiary of the requesting employee thru the electronic New Government Accounting System (eNGAS)
1 day
Remitting Personnel HDMF/ASIS/PHIC