Sangguniang Panlalawigan - Arta


Issuance of Certified True Copies of Sangguniang Panlalawigan Documents

The public may request certified true copies of the Sangguniang Panlalawigan (SP) documents such as SP resolutions, ordinances, minutes of meetings, certifications which are only for legal purposes.

No.
Steps
Time
Person to approach


1.
Proceed to the Office of the Secretary of the Sanggunian and submit letter of request
1.1
The Administrative Aide will receive, record, and submit the letter of request to the Board Secretary
2 minutes
Ms. Wilma C. Aben Administrative Aide III
1.2
The Board Secretary will approve the request and instruct the Administrative Aide to retrieve the needed document
2 minutes
Ms. Marilou R. Salamat, Board Secretary IV
1.3
The Administrative Aide will retrieve and photocopy the document and submit it to the Board Secretary for authentication
5 minutes
Ms. Wilma C. Aben Administrative Aide III
1.4
The Board Secretary will affix signature and return the document to the Administrative Aide for release
5 minutes
Mr. Francisco R. Macabuhay, Secretary to the Sanggunian or Ms. Marilou R. Salamat, Board Secretary IV or Ms. Carina F. Macalos, Board Secretary IV
1.5
The Administrative Aide will release the document
Ms. Wilma C. Aben Administrative Aide III


2.
Receive the requested document

Issue Certification for the following: a) Posting of Notices of Hearings; b) Passed and Enacted Res


No.
Steps
Time
Person to approach


1.
Proceed to the Office of the Secretary of the Sanggunian and submit letter of request
1.1
The Administrative Aide will receive, record, and submit the letter of request to the Board Secretary IV
1 minute
Ms. Wilma C. Aben, Adminitrative Aide III
1.2
The Board Secretary IV will compose or edit the certification according to specified need(s) and countersign the document then, forward the same to the Administrative Assistant IV
5 minutes
Ms. Carina F. Macalos, Board Secretary IV
1.3
The Administrative Assistant II will hand it over to the Secretary to the Sanggunian
Ms. Liezel L. Ballestero, Administrative Assistant II
1.4
The Secretary to the Sanggunian will sign the certification and instruct the Admin Aide to dry seal the document
3 minutes
Mr. Francisco R. Macabuhay Secretary to the Sanggunian
1.5
The Admin Aide will dry seal and release the document
2 minutes
Ms. Wilma C. Aben Admin Aide III


2.
Receive the document requested

Provide technical assistance prior to enactment of resolution or ordinance


No.
Steps
Time
Person to approach


1.
The Office of the Board Secretary will refer the resolution or ordinance to the appropriate committee