Public Affairs Office - Arta


Facilitate and provide requests for medals and trophies

This service aims to document the requests for medals and trophies, and manage its release.

No.
Steps
Time
Person to approach


1.
Submit letter of request addressed to the Governor
1.1
The Frontdesk Officer of the day will receive the letter and interview the client
5 minutes
Gian Karla Mayani Emmylou Avena Citadel Lagrosa Janice Abad Anne Rose Tobias Joan Añonuevo
1.2
The Frontdesk Officer will endorse the request to the District Staff
1 minute
1.3
The District Staff will record, file, and endorse the letter of request to the Public Affairs Head for approval
5 minutes
1.4
The Public Affairs Head will evaluate and approve the request
10 minutes
Gener C. Dimaranan, Public Affairs Head Roy T. Lopez, Executive Assistant
1.5
The Public Affairs Head will designate the Liaison Officer to assist the client in claiming the requested items
2 minutes
1.6
The Liaison Officer will accompany the client to the Provincial General Service Office in claiming the requested item
20 minutes
Roberto D. Paulo, Liason Officer Genesis T. Zaguirre, Utility Worker


2.
Proceed to Provincial General Service Office and claim the requested item and sig the acceptance form

Facilitate requests for: Medical and sports equipment; Monobloc chairs; Gift packs; G.I. and PVC PipeHand Pump; Collapsible Tent; Computer Set Arm Chairs; Office Tables and Chairs; Kiddie Chairs; Multicab

This service aims to document the requests for medical and sports equipment, monoblock chairs, gift packs, G.I. and PVC Pipe, Hand Pump, Collapsible Tent, Computer Set, Arm Chairs, Office Tables and Chairs, Kiddie Chairs and Multicab.

No.
Steps
Time
Person to approach


1.
Wait for a call from the Public Affairs Action Office for distribution schedule.


2.
Submit letter of request addressed to the Governor
2.1
The Public Affairs Head will inform the client that the item is not yet available and the request will be endorsed to General Service Office for procurement.
5 minutes
2.2
The Public Affairs Head will evaluate the request
5 minutes
Gener C. Dimaranan, Public Affairs Head Roy T. Lopez, Executive Assistant
2.3
The Front desk Officer of the day will receive the letter and interview the client
5 minutes
Gian Karla Mayani Emmylou Avena Citadel Lagrosa Janice Abad Anne Rose Tobias Joan Añonuevo
2.4
The Front desk Officer will endorse the request to the District Staff
1 minute
2.5
The District Staff will record, file, and endorse the letter of request to the Public Affairs Head for evaluation
5 minutes

Facilitate requests for construction and rehabilitation of public infrastructure

This service aims to document the requests for construction and rehabilitation of public infrastructure, and conduct site inspection when necessary.

No.
Steps
Time
Person to approach


1.
Submit letter of request addressed to the Governor
1.1
The Front desk Officer of the day will receive the letter and interview the client
5 minutes
Gian Karla Mayani Emmylou Avena Citadel Lagrosa Janice Abad Anne Rose Tobias Joan Añonuevo
1.2
The Front desk Officer will endorse the request to the District Staff
1 minute
1.3
The District Staff will record, file, and endorse the letter of request to the Public Affairs Head for evaluation
5 minutes
1.4
The Public Affairs Head will evaluate the request
5 minutes
Gener C. Dimaranan, Public Affairs Head
1.5
The Public Affairs Head will endorse the request to the Project Monitoring team for ocular inspection schedule
3 minutes
1.6
The Project Monitoring team will set a schedule for ocular inspection
5 minutes


2.
Wait for a call from the Public Affairs Action Office for ocular inspection schedule

Facilitate requests for tarpaulin

This service aims to document the requests for tarpaulin, and manage its release.

No.
Steps
Time
Person to approach


1.
Submit letter of request addressed to the Governor
1.1
The Front desk Officer of the day will receive the letter and interview the client
5 minutes
Gian Karla Mayani Emmylou Avena Citadel Lagrosa Janice Abad Anne Rose Tobias Joan Añonuevo
1.2
The Front desk Officer will endorse the request to the District Staff
1 minute
1.3
The District Staff will record, file, and endorse the letter of request to the Public Affairs Head for approval
5 minutes
1.4
The Public Affairs Head will approve the request
3 minutes
Gener C. Dimaranan, Public Affairs Head
1.5
The Public Affairs Head will endorse the request to the Printing Office for prompt action
2 minutes


2.
Proceed to Printing Office and submit the tarpaulin layout for printing