Office of the Provincial Administrator - Arta


Facilitate the Iskolar ng Laguna (Batang Jose Rizal ng Laguna) Program

This service aims to facilitate the entire scholarship program

No.
Steps
Time
Person to approach


1.
For those who passed, submit the duly accomplished application form and the requirements to the Office of the Provincial Administrator or to the satellite office.
2 minutes/client
Ms. Ditas A Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, Mr. Arnold Gatchalian, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, Ms. KC Villanueva, and Mr. Fernando Cabañero
1.1
During the distribution of scholarship grants, the G.O.-Admin.’s scholar coordinator will assist the Governor in the distribution of grants.
Ms. Ditas A Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, Mr. Arnold Gatchalian, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, Mr. Rosauro David
1.2
Upon receiving the document, the coordinator will review and evaluate the application form and the requirements.
2 minutes
Ms. Ditas A Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, Mr. Arnold Gatchalian, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, Ms. KC Villanueva, and Mr. Fernando Cabañero
1.3
The coordinators will sort the application forms (Pagpapatunay) per town and in alphabetical order and will prepare the documents necessary for the distribution of grants like the payroll, Obiligation Request and others.
1-2 months
Ms. Ditas A. Cosio, Mr. Rosauro David, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, and Selected Governor's Office staff.


2.
Visit the official website of Office of the Provincial Administrator (www.laguna.com.ph/administrator) for announcement of scholar examination schedule or inquire at Office of the Provincial Administrator coordinators.
2 minutes
Mr. Nonilon Aquino


3.
Take the IQ examination in different designated public schools – one school per district of Laguna usually held every morning or afternoon of Saturday and Sunday.
45 minutes Every examination
Ms. Ditas Cosio Ms. Ma. Mildred de Ocampo Mr. Rosauro David Mr. Nonilon Aquino, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, and Mr. Arnold Gatchalian
3.1
After checking the test papers, the scholar coordinators will set the schedule when to release the result.
All scholar coordinators

Provide hospital bill discount or medicines, laboratory, X-ray, ECG, and Urinalysis

This service aims to provide discounts of any services rendered by Provincial hospitals such as Laguna Provincial Hospital, San Pedro Municipall Hospital, J.P. Rizal Memorial District Hospital, Luisiana District Hospital, Nagcarlan District Hospital, Majajay Medicare Hospital,Pagamutang Pangmasa ng Laguna (PPL) -Bay, PPL-San Pablo City, and General J. Cailles Memorial District Hospital.

No.
Steps
Time
Person to approach


1.
Proceed to Health and Indigency Program (Office of the Provincial Administrator) and present the hospital bill.
Ms. Florence Almuete
1.1
The Provincial Government Assistant Dept. Head (PGADH) will indicate the amount to be discounted and sign for approval.
2 minutes
Ms. Olivia T. Garcia PGADH
1.2
The staff will bring the prepared documents to the approving authority.
2 minutes
Mr. Kim Darwin Avellaneda, Mr. Alejandro Sioson
1.3
The assigned staff will prepare the evaluation sheet and letter of referral
3 minutes
Mr. Edison Andallo, Mr. Kim Darwin Avellaneda, Mr. Marvin del Valle


2.
Proceed to the hospital and present the discounted hospital bill.

Prepare Letter Request for clients seeking Financial Assistance under Small Town Lottery (STL) Fund

This service aims to prepare letter of endorsement to Provincial Social Welfare and Development Office. This service assists clients who undergo homodialysis, chemotherapy, heart operation, leukemia, and other diseases exceeding 30,000 Php bill.

No.
Steps
Time
Person to approach


1.
Receive the approved routine slip with attached requirements and proceed to the Provincial Social Welfare and Development Office for interview.
Mr. Kim Darwin Avellaneda


2.
Proceed to the Office of the Provincial Administrator – Health and Indigency Program and present the requirements.
Florence P. Almuete, Administrative Officer V
2.1
Upon approval, the staff from the said office will receive the approved routine slip and direct the client to Provincial Social Welfare and Development Office (PSWDO).
2 minutes
Mr. Kim Darwin Avellaneda
2.2
The staff in charge will collect and assess the documents.
5 minutes
Mr. Edison Andallo, Mr. Marvin del Valle
2.3
The staff in charge will prepare the routine slip.
2 minutes
Mr. Edison Andallo, Mr. Marvin del Valle
2.4
The staff will bring the routine slip at the Office of the Provincial Administrator for approval.
2 minutes
Mr. Kim Darwin G. Avellaneda Mr. Alejandro Sioson

Facilitate indorsement for clients seeking financial assistance under Assistance in Crisis Situation

This service aims to prepare letter request for immediate cash assistance in times of emergencies like purchase of immediate medicines, assistance in payment of burial expenses, transportation fare and others.

No.
Steps
Time
Person to approach


1.
Present the above-mentioned requirement that is case-to-case basis as to their needs, in the Office of the Provincial Administrator – Health and Indigency Program.
Florence P. Almuete, Administrative Officer V
1.1
The staff in charge will give the approved referral slip to the client.
2 minutes
Mr. Kim Darwin Avellaneda Mr. Alejandro Sioson
1.2
The approving authority will indicate the amount of financial assistance and sign for approval.
2 minutes
Ms. Olivia T. Garcia, Provincial Government Assistant Department Head
1.3
The staff in charge will collect and assess the requirements.
3 minutes
Mr. Edison Andallo, Mr. Marvin del Valle
1.4
The staff in charge will prepare the referral slip for approval.
1 minute
Mr. Edison Andallo, Mr. Marvin del Valle


2.
Receive the referral slip and proceed to Provincial Social Welfare and Development (PSWDO).

Facilitate Letter of Indorsement to National Agencies requesting financial/medical assistance

This service aims to assist in seeking assistance from higher government agencies due to the limitation of financial assistance that the Provincial Government can offer. It also includes letter referral to other government and private hospitals.

No.
Steps
Time
Person to approach


1.
1. Proceed to the Office of the Provincial Administrator and present the requirements mentioned above in Computer Services Section.
3 minutes
Ms. Rosario Fe Q. Arevallo
1.1
The same staff will prepare the letter of referral addressed to proper agency (chosen by the client as to PCSO, National Government Offices, or hospital).
3 minutes
Ms. Rosario Fe Q. Arevallo
1.2
Inform the client to follow-up within two (2) to five (5) days for the release of endorsement.
Mrs. Ditas A. Cosio Supervising Administrative Officer


2.
Receive the letter of endorsement approved by the governor.

Provide Assistance in the Free Medical and Dental Mission

This service aims to collaborate with other Medical Mission Team for the success of the said program assuming that medicines and supplies needed for the mission are available or already procured.

No.
Steps
Time
Person to approach


1.
Staffs from the Health and Indigency program who are part of the Medical Mission Team will collaborate with the team during the actual conduct of medical mission which includes preparation of venue and dispensing of medicines as prescribed by Medical Officer.
1 day
Ms. Florence Almuete, Mr. Marvin del Valle, Mr. Edison Andallo


2.
Conduct the ocular inspection and prepare the medicines needed for the medical mission.
1 day
Ms. Florence P. Almuete Mr. Marvin del Valle


3.
The officer in charge will inform the client on the schedule of the ocular inspection and meeting with local officials of target municipality together with Chest Center and Public Affairs staff.
5 minutes
Ms. Florence P. Almuete


4.
The officer in charge in Health and Indigency Program (Office of the Provincial Admnistrator) will receive the approved letter of request delivered by Chest Center.
6 minutes
Ms. Florence P. Almuete


5.
The staff in charge will perform the inventory of medicines used and balances.
1 day
Mr. Marvin del Valle

Provide transmission of message thru Radio Communication

This service provides immediate transmission of radio messages in times of emergencies and calamities to the person or agency concerned. It also includes transmission of messages for unexpected official meetings and other matters. But, transmission of personal messages will not be authorized by the approving authority.

No.
Steps
Time
Person to approach


1.
1. Submit letter of request to Radio Communication Officer FOR EMERGENCY CASES:
3 minutes
Mr. Jaime Roberto Villarin, Administrative Assistant II Mr. Noe Espinosa, Administrative Aide I Mr. Jay M. Santos, Mr. Ferdinand Trinidad
1.1
If disapproved, the receiving officer will inform the client that the message cannot be transmitted for such reason. (Personal reasons like medicines, indignant, humiliating, etc.)
Mr. Jaime Roberto Villarin, Administrative Assistant II Mr. Noe Espinosa, Administrative Aide I Mr. Jay M. Santos, Mr. Ferdinand Trinidad
1.2
The department head or assistant department head will approve the letter of request.
1.3
(Proceed here for emergency cases) If approved, the receiving officer will transmit the messages.
Dependent on urgency and length of the message
Mr. Jaime Roberto Villarin, Administrative Assistant II Mr. Noe Espinosa, Administrative Aide I
1.4
The receiving officer will also record all messages received and transmitted for tracking record purposes.
Mr. Jay M. Santos, Mr. Ferdinand Trinidad
1.5
Inform the Radio Communication staff about the incident thru landline. (No approval required)
10 seconds
Atty. Leonardo M. Ragaza, Dept. Head Ms. Olivia Garcia, Asst. Dept. Head.

Provide Reservation for the Use of Provincial Government of Laguna (PGL) Facilities (Cultural Center

This service aims to provide venue for meetings, conferences, assemblies, shooting and entertainment, gatherings, and socials.

No.
Steps
Time
Person to approach


1.
Receive the permit.


2.
Submit letter request to Records Division.
1 minute
Ms. Ditas Cosio, Supervising Administrative Officer Ms. Arceli Solmoro, Administrative Officer V
2.1
If the venue is available, the receiving officer will forward the letter request with notation (computation of fees) to Provincial Administrator or Provincial Government Assistant Department Head (PGADH) for approval.
4 minutes
Ms. Ditas Cosio, Supervising Administrative Officer Ms. Arceli Solmoro, Administrative Officer V
2.2
.


3.
Bring the receipt issued by PTO to the Office of the Provincial Administrator for recording of OR number.
1 minute
Mr. Jaime Roberto Villarin, Administrative Assistant II Mr. Noe Espinosa, Administrative Aide I Mr. Jay M. Santos, Mr. Ferdinand Trinidad
3.1
The receiving officer will issue the permit approved by the proper authority.
2 minutes
Ms. Ditas Cosio, Supervising Administrative Officer
3.2
The assigned staff will prepare the permit for approval of authorized officers.
5 minutes
Atty. Leonardo M. Ragaza, Jr., Mrs. Olivia T. Garcia, Ms. Ditas A. Cosio, Ms. Raquel T. Malicay


4.
Pay the agreed rental fee to Provincial Treasurer’s Office (PTO).
Refer to PTO
Provincial Trasurer’s Office

Facilitate Financial (Burial) Assistance to the family of deceased Barangay Officials/ Barangay Tano

This service aims to provide financial (burial) assistance to the family of deceased barangay official/tanod. The deceased must be currently in service.

No.
Steps
Time
Person to approach


1.
Present the requirements mentioned above to the Office of the Provincial Administrator.
3 minutes
Ms. Roslyn Guilatco Mr. Arnold H. Gatchalian
1.1
Management Audit Analyst will record the OBR and advise the client to follow-up within two(2) to five (5) days for the status of the request.
Ms. Roslyn Guilatco
1.2
The assigned staff from the Internal Control Services will evaluate the correctness of the documents.
5 minutes
Ms. Roslyn Guilatco
1.3
The assigned staff will prepare the Obligation Request (OBR) and Disbursement Voucher (DV).
5 minutes
Ms. Roslyn Guilatco


2.
Get the cheque from PTO
2 minutes
Ms. Eileen de Cello, Administrative Officer V