Human Resources Management Office - Arta


Acceptance of Resignation

This service aims to provide the Resigning employees w/ acceptance of resignation from the Gov't. Service.

No.
Steps
Time
Person to approach


1.
Get the documents for attachment in Terminal Leave Benefits application and GSIS Retirement benefits.
2 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)


2.
Submit request and resignation letter.
2 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)


3.
Prepare endorsement letter
Ms. Leilani M. Silan HRMO III (Admin. Officer V)
3.1
Endorsement letter must be duly signed by the Governor.
Hon. Jeorge "ER" Ejercito Estregan Provincial Governor

Computation & Preparation of Monetization Leave Credits

This service aims to facilitate the processing of Monetized Leave to get the money value of their Leave Credits.

No.
Steps
Time
Person to approach


1.
Request for the service
5 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)/ Mr. Rex R. Aquino HRMO I (Admin. Officer II)/ Ms. Clarisa M. Rosales Casual Laborer
1.1
Confirmation of approval.


2.
Processing:
2.1
Preparation of documents, checks & compute Monetization.
Maximum of 5 days depending the length of the service
Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head Ms. Marinelia D. Casimiro RO IV (Supvg. Admin. Officer Ms. Leilani M. Silan HRMO III (Admin. Officer V)/ Ms. Clarisa M. Rosales Casual Laborer
2.2
Reviews of Leave Card
30 minutes
Ms. Eugenia R. Magano Prov'l. Gov't. Dept. Head

Computation & Preparation of Terminal Leave Benefits

This service aims to facilitate the processing of Terminal Leave Benefits of Separated employees in order to get the money value of accumulated leave credits.

No.
Steps
Time
Person to approach


1.
Processing:
1.1
Preparation of documents, checks & compute Terminal Leave Benefits
Maximum of 5 days defending the length of the service
Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head Ms. Marinelia D. Casimiro RO IV (Supvg. Admin. Officer Ms. Leilani M. Silan HRMO III (Admin. Officer V)/ Ms. Clarisa M. Rosales Casual Laborer
1.2
Reviews of Leave Card
30 minutes
Ms. Eugenia R. Magano Prov'l. Gov't. Dept. Head


2.
Request for the service
5 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)/ Ms. Clarisa M. Rosales Casual Laborer

GSIS Retirement Benefits Application

This service aims to facilitate the processing of the Retirement Benefits/CSV of separated employees for submission to the GSIS.

No.
Steps
Time
Person to approach


1.
Get the document to be submitted at GSIS Field Office
2 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)


2.
Prepare endorsement letter.
2.1
Endorsement letter must be duly signed by the Governor.
30 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)/ Hon. Ramil L. Hernandez Provincial Governor


3.
Submit filled up Application for Retirement Form No. RET-2011-05-02 from GSIS to the Human Resource Management Office supported with the required documents.
2 minutes
Ms. Leilani M. Silan HRMO III (Admin. Officer V)

Hiring of Personnel

This service aims to inform the public regarding the vacant position on the Provincial Gov’t. of Laguna as well as to hire and employ most qualified & deserving applicants to the government service.

No.
Steps
Time
Person to approach


1.
Applicants will be informed on when will be the schedule of the PSB. * There is an existing separate step-by-step procedure for issuance of appointment.
3 minutes


2.
Submit application/RESUME to the Provincial Human Resource Management Office.
3 minutes
Ms. Eugenia R. Magano Prov'l. Gov't. Dept. Head Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head Ms. Evangeline L. Abadier HRMO IV (Sup. Admin. Officer) Ms. Joselyn D. Flores HRMO II (Admin. Officer IV) Ms. Virginia B. Subiaga HRMO II (Admin. Officer IV)


3.
Look for the appropriate vacant positions posted on bulletin boards (CSC office, PGL Halls, etc.) or inquire directly at the Provincial Human Resource Management Office.
2 minutes
Ms. Evangeline L. Abadier HRMO IV (Sup. Admin. Officer)/ Ms. Joselyn D. Flores HRMO II (Admin. Officer IV)/ Ms. Virginia B. Subiaga HRMO II (Admin. Officer IV) Ms. Eileen B. Dimalanta RO I (Admin. Officer I)

Issuance/Releasing of Casual Appointment

This service aims to provide the newly hired or renewed Casual employees of the Provincial Gov’t. of Laguna to be used as attachment for their salary, inclusion on 201 files and for submission of reports to the Civil Service Commission.

No.
Steps
Time
Person to approach


1.
Get the appointment and other pertinent papers for Personal copy and for payroll requirements or attachment.
3 minutes
Ms. Mary Ann A. Buerano HRMO II (Admin. Officer IV)


2.
Wait while the document is being checked.
2.1
If requirements are complete, proceed to step 3.
5 minutes
Ms. Mary Ann A. Buerano HRMO II (Admin. Officer IV)


3.
Get the documents and have it photocopied. (total number of employees listed in the Plantilla plus 3 copies)
10 minutes
Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head
3.1
Photocopies of Appointment & other Pertinent papers must be duly certified/signed by the authorized personnel.
Ms. Evangeline L. Abadier HRMO IV (Sup. Admin. Officer)


4.
Request for the service
2 minutes
Ms. Mary Ann A. Buerano HRMO II (Admin. Officer IV)

Issuance & Releasing Appointment (Contract of Service/JO)

This service aims to facilitate the processing of issuance and releasing appointment (Newly appointee/renewal Contract of Service/JO).

No.
Steps
Time
Person to approach


1.
Request for the service
2 minutes
Ms. Eileen B. Dimalanta Records Officer I (A.O. I)/ Ms. Armie Dela Paz HRM Aide (Admin. Aide IV)


2.
Wait while the document is being checked.
6 minutes
Ms. Eileen B. Dimalanta Records Officer I (A.O. I)/
2.1
If requirements are complete, proceed to step 3.
Ms. Armie Dela Paz HRM Aide (Admin. Aide IV)


3.
Get the documents and have it photocopied. (total number of employees listed in the Plantilla plus 3 copies)
10 minutes
Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head Ms. Evangeline L. Abadier HRMO IV (Sup. Admin. Officer)


4.
Get the appointment and other pertinent papers for Personal copy and for payroll requirements or attachment.
3 minutes
Ms. Eileen B. Dimalanta Records Officer I (A.O. I)/ Ms. Armie Dela Paz HRM Aide (Admin. Aide IV)

Issuance/Releasing of Appointment

This service aims to provide the newly hired, renewed and promoted employees of the Provincial Gov’t. of Laguna of copies of appointment to be used as attachment for the first salary, for inclusion on 201 files and for submission of reports to the Civil Service Commission.

No.
Steps
Time
Person to approach


1.
Get the appointment and other pertinent papers for Personal copy and for payroll requirements or attachment.
3 minutes
Ms. Joselyn D. Flores HRMO II (Admin. Officer IV) Ms. Virginia B. Subiaga HRMO II (Admin. Officer IV)


2.
Get the documents and have it photocopied. (total number of employees listed in the Plantilla plus 3 copies)
10 minutes
Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head Ms. Evangeline L. Abadier HRMO IV (Sup. Admin. Officer)


3.
Request for the service
2 minutes
Ms. Joselyn D. Flores HRMO II (Admin. Officer IV)/ Ms. Virginia B. Subiaga HRMO II (Admin. Officer IV)


4.
Wait while the document is being checked.
5 minutes
Ms. Joselyn D. Flores HRMO II (Admin. Officer IV)/ Ms. Virginia B. Subiaga HRMO II (Admin. Officer IV)

Issuance of Service Records/Certificate of Employment

This service aims to help the PGL employees to be used as attachment for availing loans, employment verification etc.

No.
Steps
Time
Person to approach


1.
Get the requested documents
10 minutes
Mr. Rhoneil M. Ballestero HRMO III (Admin. Officer VI)/ Mr. Frederick E. Javilinar CO I (Admin. Assistant I)/ Ms. Louela Tengco Casual Laborer


2.
Wait while the requested document is being prepared.
8 minutes
Ms. Eugenia R. Magano Prov'l. Gov't. Dept. Head Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head Ms. Evangeline L. Abadier HRMO IV (Sup. Admin. Officer) Ms. Marinelia D. Casimiro HRMO IV (Sup. Admin. Officer)


3.
Request for the service
2 minutes
Mr. Rhoneil M. Ballestero HRMO III (Admin. Officer VI)/ Mr. Frederick E. Javilinar CO I (Admin. Assistant I)/ Ms. Louela Tengco Casual Laborer

Preparation/Issuance of Volunteer Contract

This service aims to help the graduate Nurses, RMT, RPT, Midwives etc. to render their services as volunteer in Provincial/District Hospitals.

No.
Steps
Time
Person to approach


1.
Return to Prov’l. HRM Office for release of documents.
3 minutes
Ms. Athena D. Cacalda/ Admin. Aide I Ms. Louela Tengco Casual


2.
Proceed to the Office of the Governor (Admin. Division) for approval of the Provincial Administrator.
(approximately) 30 mins.
Hon. Ramil L. Hernandez Provincial Governor Atty. Leonardo Ragaza, Jr. Provincial Administrator


3.
Get the requested documents
(approximately) 30 mins. (LPH) 1 day (District Hospitals)
Chief of Hospital/Office


4.
Wait while the requested document is being prepared/processed.
7 minutes
Ms. Eugenia R. Magano Prov'l. Gov't. Dept. Head Ms. Nida A. Rebenque Prov'l. Govt. Asst. Dept. Head


5.
Request for the service
2 minutes
Mr. Jonel C. Osio CO III (Admin. Asst. VI)/ Mr. Frederick E. Javilinar CO I (Admin. Assistant I) Ms. Louela Tengco Casual Laborer

Submission of Performance Evaluation System (PES) Target/Accomplishment

This service covers submission of employees individual Performance Evaluation System Target and Accomplishment which is done twice a year covering the period January to June and July to December.

No.
Steps
Time
Person to approach


1.
Get the requested documents
Adelina B. Mendoza, Admin. Assistant II Ailyn A. Fernandez Casual Laborer I


2.
Submit PES Target
5 minutes
Adelina B. Mendoza Admin. Assistant II Ailyn A. Fernandez Casual Laborer I


3.
Get the receiving copy
1 minute
3.1
Requested document shall be printed and released (with signatures of the authorized personnel).

Issuance of Performance Evaluation System (PES) Final Ratings

This service aims to provide offices and individual employees of their PES final ratings which shall be used as basis for the grant of Productivity Incentive Bonus, requirement in promotion, etc.

No.
Steps
Time
Person to approach


1.
Get requested document/s and sign the receiving copy
Rhex R. Aquino Admin. Officer II Adelina B. Mendoza Admin. Assistant II


2.
Request for the service
15 minutes
Rhex R. Aquino Admin. Officer II Adelina B. Mendoza, Admin. Assistant II Fredelito A. Domingo, Supervising Admin. Officer Eugenia R. Magano Provincial HRMO Nida A. Rebenque Asst. Prov'l. HRMO

Request for Conduct of Training / Resource Speakers/Persons

This service aims to provide offices of the Provincial Government of Laguna as well as other local government units and national agencies with Resource Speakers/Facilitators on different in-house training/seminars

No.
Steps
Time
Person to approach


1.
The training division will schedule the training


2.
Proceed to the Training Division with the letter request approved by the Governor or the Provincial Administrator and approach the Supervising Admin. Officer
5 minutes
Fredelito A. Domingo, Supervising Admin. Officer

Processing of GSIS Loan Applications

This service aims to facilitate processing of GSIS Loan Application of qualified officials and employees of the Provincial Government of Laguna

No.
Steps
Time
Person to approach


1.
Get application form and submit it to the GSIS Authorized Admin. Officer for confirmation.
2 minutes
Enrico B. Cruz Computer Programmer II Angelito A. Paguyo GSIS Authorized Admin.Officer


2.
Get the duly signed and verified application form and submit it to the Payroll Division for deduction reference.
1 minute
Adelina B. Mendoza, Admin. Assistant II Ailyn A. Fernandez Training Staff


3.
Get application form and proceed to the Training Division for verification and approval.
2 minutes
Adelina B. Mendoza, Admin. Assistant II Ailyn A. Fernandez Training Staff


4.
Submit application form to the Admin. Assistant/Aide of the Records Division
3 minutes
Joanne C. Montiel Admin. Assistant II Gia N. Mejorada Admin. Aide


5.
Get and completely fill up GSIS application Form
Angelito A. Paguyo GSIS Authorized Admin. Ofcr/ Athena Cacalda Admin. Aide

Updating of Agency Remittance Advice (NOSA, NOSI, Civil Status, Service Record, Creation of New Reco

This service aims to update membership of all officials and employees of the Provincial Government of Laguna with the GSIS which includes any possible correction or changes in salary, names, civil status, and other employees’ personal data.

No.
Steps
Time
Person to approach


1.
Get the original document/s.
1 minute
Fredelito A. Domingo, Supervising Admin Officer\ GSIS Alternate Admin. Officer Jean Paul F. Javier Job Order


2.
Request for the service and present needed document to the GSIS Authorized Alternate Admin. Officer and/or his staff.
15 minutes
Fredelito A. Domingo, Supervising Admin Officer\ GSIS Alternate Admin. Officer Jean Paul F. Javier, Job Order Rhex R. Aquino Admin. Officer II Filamer P. Sicat Computer Operator I

Issuance/Preparation of Correspondence Memoranda, Office Orders, and Certificates

This service aims to facilitate issuance/preparation of correspondence, memoranda, office orders, and certificates to further expedite public service delivery

No.
Steps
Time
Person to approach


1.
Get the requested document/s and sign the Record Book.
2 minutes
Ailyn A. Fernandez Casual Laborer I


2.
Request for the service
27 minutes
Fredelito A. Domingo Supervising Admin. Officer/ Rhex R. Aquino Admin. Officer II Nida A. Rebenque Asst.Prov'l. HRMO Eugenia R. Magano Prov'l. HRMO Fredelito A. Domingo Supervising Admin. Officer/ Rhex R. Aquino Admin. Officer II

Salary Adjustment and Change Of Status In The Payroll System


No.
Steps
Time
Person to approach


1.
Submit the Following(for new employees)
2 minutes
Ms. Louela R. Tengco (Casual-Laborer I)
1.1
NOSI (Notice Of Step Increment)
1.2
ARA (Agency Remittance Advice)


2.
Submit the Following(for new employees)
2 minutes
Ms. Louela R. Tengco (Casual-Laborer I)
2.1
ARA(Agency Remittance Advice)
2.2
PDS (Personal Data Sheet)
2.3
Loans Deductions
2.4
Appointment


3.
For employees requesting of CHANGE IN STATUS Submit 2305 Form (Certificate of Update Exemption and of Employer’s and Employee’s Information)
Ms. Louela R. Tengco (Casual-Laborer I)

Submission of Include/Delete/ Change form for Payroll deduction


No.
Steps
Time
Person to approach


1.
Fill-up for with necessary information


2.
Request for INCLUDE/DELETE Form.
1 minute
Ms. Louela R. Tengco (Casual-Laborer I)


3.
Submit form.
1 minute
Ms. Louela R. Tengco (Casual-Laborer I)

Land Bank of the Philippines Loan Application


No.
Steps
Time
Person to approach


1.
Verify net salary and payroll certification.
1 minute
Mr. Edgar Badulis (Computer Programmer III)

Approval & Verification of PAG-IBIG Loan Application


No.
Steps
Time
Person to approach


1.
Fill-up form and submit to Payroll Division for verification
5 minutes
Mr. Edgar Badulis (Computer Programmer III) Mr. Enrico B. Cruz (Computer Programmer II) Mr. Ser Edward Natividad (Administrative Aide IV)

UCPB Loan Application


No.
Steps
Time
Person to approach


1.
Net salary verification, payroll certification and initial.
1 minute
Mr. Edgar Badulis (Computer Programmer III)


2.
Secure application form of UCPB in HRMO payroll division. Fill up form.
10 seconds
Mr. Edgar Badulis (Computer Programmer III)

Certification of Contractual & Casual payroll

This service aims to facilitate the process of payroll of Contractual & Casual employees

No.
Steps
Time
Person to approach


1.
Request for the service
2 minutes
Christian Macalos Casual
1.1
The concerned personnel will check & verify if the employees listed in the payroll has 15-22 days leave credits.
Jelly Ann Joy Tobias Casual


2.
The concerned personnel will forward the payroll to the Division Chief for initials & signature by the Asst. Prov’l Gov’t Dept. Head / Prov’l Gov’t Dept. Head
Marinelia D. Casimiro Supervising Admin. Nida A. Rebenque Asst. Prov'l Gov't Dept. Head Eugenia R. Magano Prov'l Gov't Dept. Head

Issuance of Certified True Copy of 201 Files Documents (Appointment, PDS, SALN, NOSI/NOSA, etc.)

This service aims to facilitate the issuance of certified true copy of documents from the employees’ 201 files as requirements for their retirement claims, loans and other benefits

No.
Steps
Time
Person to approach


1.
Get and photocopy the requested document and have it certified by the Division Chief.
5 minutes
For Permanent Proserfina D. Gonzales Administrative Officer V For Casual Leah S. Belen Administrative Officer III Marinelia D. Casimiro Supervising Admin. Officer


2.
Request for the service
2.1
Wait while the personnel in-charge prepare the document
3 minutes
For Permanent Proserfina D. Gonzales Administrative Officer V For Casual Leah S. Belen Administrative Officer III Marinelia D. Casimiro Supervising Admin. Officer
2.2
Clients will log their request on the logbook
2 minutes
For Permanent Proserfina D. Gonzales Administrative Officer V For Casual Leah S. Belen Administrative Officer III

Processing of Leave application

This service aim to facilitate the processing of leave applications of all employees to enable them to get their salary on time

No.
Steps
Time
Person to approach


1.
Leave application will be forwarded to Governor’s Office for approval
1 minute
Joanne Montiel Administrative Assistant II Gia Mejorada Administrative Aide I


2.
File / submit leave application
2.1
The receiving staff will record & post the leave application to the leave card & will forward it to the Division Chief for checking & initial then for attestation of the Prov'l HRMO
6 minutes
Marinelia D. Casimiro Supervising Admin. Officer Nida A. Rebenque Prov'l Gov't Asst. Dept. Head Eugenia R. Magano Prov'l Gov't Dept. Head
2.2
Vacation Leave / MC 6 - shall be submitted in a prescribed form in advance or at least 5 days before, when ever possible of the effective date of such leave Sick Leave - shall be submitted in a prescribed form and shall be filed immediately upon employee return from such leave.
3 minutes
Joanne Montiel Administrative Assistant II Gia Mejorada Administrative Aide I Christian Macalos Casual Jelly Ann Joy J. Tobias Casual

Issuance of Leave Credits Certification

This service aims to facilitate issuance of certificate of leave credits of employees as requirements on their loan application to GSIS, ER Fund, Banks and other credit institution.

No.
Steps
Time
Person to approach


1.
Request for the service
1.1
Clients will log their request on the logbook
1 minute
Filamer Sicat Administrative Asst. I Christian Macalos Casual


2.
Wait while the requested document is being prepared & printed then it will be forwarded to the Division Chief for initial & signature by the Prov’l Gov’t Dept. Head
8 minutes
Filamer Sicat Administrative Asst. I Christian Macalos Casual Marinelia D. Casimiro Supervising Admin. Nida A. Rebenque Prov’l Gov’t Asst. Dept. Head Eugenia R. Magano Prov'l Gov't Dept. Head


3.
Get the certificate of employment and sign the log book
1 minute
Filamer Sicat Administrative Asst. I Christian Macalos Casual

Issuance of Service Records

This service aims to facilitate issuance of service records of employees to determine their length of service in government and as requirements on their retirement, loan application, GSIS claims and other benefits.

No.
Steps
Time
Person to approach


1.
Get the certificate of employment and sign the log book
1 minute
Rhoneil M. Ballestero Administrative Officer V


2.
Request for the service
2.1
Clients will log their request on the logbook
1 minute
Rhoneil M. Ballestero Administrative Officer V Frederick Javilinar Administrative Assistant I Louela R. Tengco Laborer I


3.
Wait while the requested document is being prepared & printed then it will be forwarded to the Division Chief for initial & signature by the Prov'l Gov't Dept. Head
8 minutes
Rhoneil M. Ballestero Administrative Officer V Marinelia D. Casimiro Supervising Admin. Nida A. Rebenque Prov'l Gov't Asst. Dept. Head Eugenia R. Magano Prov'l Gov't Dept. Head

Personnel Division

Personnel Division

No.
Steps
Time
Person to approach

Training Division

Training Division

No.
Steps
Time
Person to approach

Payroll Division

Payroll Division

No.
Steps
Time
Person to approach

Records Division

Records Division

No.
Steps
Time
Person to approach