Office of the Governor - Arta


Provision of Grants & Assistance for Solicitations


No.
Steps
Time
Person to approach


1.
Approval of Request
1.1
The Governor approved and signs the resolution.
10 minutes
Hon. Ramil L. Hernandez Governor


2.
Final Review
2.1
Request is reviewed by the COS approval by the Governor
10 minutes
Mr. Carlos P. Dolendo Executive Assistant IV


3.
Submit request for LGU Grant
5 minutes
Ms. Mariz Pahutan Executive Assistant II


4.
Evaluation
4.1
Request is assessed and appropriate recommendation is sent to the Chief-of-Staff (COS)
10 minutes

Provision of Provincial Bus Service


No.
Steps
Time
Person to approach


1.
Final Review
1.1
Request is reviewed by the COS approval by the Governor
10 minutes
Mr. Carlos P. Dolendo Executive Assistant IV


2.
Evaluation
2.1
Request is assessed and appropriate recommendation is sent to the Chief-of-Staff (COS).
10 minutes
2.2
Availability of Bus Service is checked and verified
10 minutes


3.
Submit request for Transport Service
5 minutes
Ms. Grace Geronimo Asst. Department Head


4.
Approval of Request
4.1
The Governor approved and signs the Letter Request
10 minutes
Hon. Ramil L. Hernandez Governor

Provision of Governor's Schedule on Invitations


No.
Steps
Time
Person to approach


1.
Final Review
10 minutes
Mr. Carlos P. Dolendo Executive Assistant IV
1.1
Request is reviewed by the COS approval by the Governor


2.
Submit request Letter Invitation
5 minutes
Ms. Nerissa San Jose Community Affairs Officer I


3.
Evaluation
3.1
Schedule of Governor's availability is confirmed
5 minutes
3.2
Request is assessed and appropriate recommendation is sent to the Chief-of-Staff (COS).
10 minutes


4.
Approval of Request
10 minutes
Hon. Ramil L. Hernandez Governor
4.1
The Governor approved and signs the Letter Request

Provision of Tarpaulin Design & Production


No.
Steps
Time
Person to approach


1.
Approval of Request
1.1
The Governor approved and signs the Letter Request
10 minutes
Hon. Ramil L. Hernandez Governor


2.
Final Review
2.1
Request is reviewed by the COS approval by the Governor
10 minutes
Mr. Carlos P. Dolendo Executive Assistant IV


3.
Submit request Tarpaulin Printing
5 minutes
Mr. Boris Del Rosario Executive Assistant III


4.
Evaluation
4.1
Request is assessed and appropriate recommendation is sent to the Chief-of-Staff (COS).
10 minutes

Provision of Sound System, Chairs & Tents


No.
Steps
Time
Person to approach


1.
Submit request for Sound System, Chairs and Tents
5 minutes
Mr. Glyndon Mangilin Executive Assistant II


2.
Final Review
2.1
Request is reviewed by the COS approval by the Governor
10 minutes
Mr. Carlos P. Dolendo Executive Assistant IV


3.
Evaluation
3.1
Request is assessed and appropriate recommendation is sent to the Chief-of-Staff (COS).
10 minutes


4.
Approval of Request
4.1
The Governor approved and signs the Letter Request
10 minutes
Hon. Ramil L. Hernandez Governor

Facilitate qualifying exam for EskolaR applicants


No.
Steps
Time
Person to approach


1.
The concerned staff will coordinate with school principals to confirm the time and venue to be used for holding I.Q. Exam by new scholarship applicants.
Ms. Ditas A. Cosio, Mr. Nonilon Aquino, and Ms. Mildred de Ocampo


2.
The scholar coordinators will announce the schedule of I.Q. examination for new applicants.
Announcement runs for one (1) month
Ms. Ditas A. Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred Carmina de Ocampo, Mr. Nonilon Aquino, and other Governor’s Office (Office of the Provincial Administrator) staff.


3.
The scholar coordinators will prepare and print questionnaires for IQ examination of new applicants
One week
Ms. Ditas A. Cosio Rosauro David Perfecto Bicomong


4.
4. Visit the official website of Office of the Provincial Administrator (www.laguna.com.ph/administrator) for announcement of schedules or inquire at Office of the Provincial Administrator coordinators.
2 minutes


5.
5. Take the IQ examination in different designated public schools – one school per district of Laguna usually held every morning or afternoon of Saturday and Sunday.
45 minutes every examination
Ms. Ditas Cosio Ms. Ma. Felicidad Payba Ms. Ma. Mildred de Ocampo Mr. Rosauro David Mr. Nonilon Aquino, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, and Mr. Arnold Gatchalian
5.1
The scholar coordinators will sort the answer sheets by town of more or less thirty thousand (30,000) examinees.
1 week
Ms. Ditas Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Rosauro David, Mr. Nonilon Aquino, and selected Governor’s Office staff.
5.2
The coordinators will manually check the answer sheets of new applicants. (Note: This task is an addition to their regular duties and functions.)
1 month
Ms. Ditas Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Rosauro David, Mr. Nonilon Aquino, Ms. Roslyn Guilatco, and Ms. Arceli Solmoro.
5.3
The coordinators will encode the result of examination by rank (from highest to lowest), per town, raw score, IQ equivalent and classification.
2 weeks
Mr. Rosauro David, Ms. Ditas Cosio, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino
5.4
The scholar coordinators will prepare the notice of eligibility
1 week
Mr. Rosauro David, Ms. Ditas Cosio, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino
5.5
The scholar coordinators will send or distribute the notice of eligibility with attached application form (Pagpapatunay) by mail or walk-in clients to 3000 scholars.
1 week
Mr. Rosauro David, Ms. Ditas A. Cosio, Ms. Ma. Midred de Ocampo, Mr. Nonilon Aquino, Mr. Arnold Gatchalian, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, Ms. KC Villanueva, and Mr. Fernando Cabañero

Process the documents of EskolaRs ng Laguna


No.
Steps
Time
Person to approach


1.
Submit the duly accomplished application form to the Office of the Provincial Administrator or to the satellite office.
1 minute / client
Ms. Ditas A Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, Mr. Arnold Gatchalian, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, Ms. KC Villanueva, and Mr. Fernando Cabañero
1.1
Upon receiving the document, the coordinator will review and evaluate the application form and the requirements attached as follows: Form 138/Class card; Brgy. Clearance, Enrolled Registration Form, voter’s ID or certificate.
2 minutes
Ms. Ditas A Cosio, Ms. Ma. Felicidad Payba, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, Mr. Arnold Gatchalian, Ms. Roslyn Guilatco, Ms. Arceli Solmoro, Ms. KC Villanueva, and Mr. Fernando Cabañero
1.2
The coordinators will sort the application forms (Pagpapatunay) per town and in alphabetical order
1 week
Ms. Ditas A. Cosio, Mr. Rosauro David, Ms. Ma. Mildred de Ocampo, Mr. Nonilon Aquino, and Selected Governor’s Office staff.
1.3
The staff assigned will prepare the Obligation Request (OBR)
1 week
Ms. Ditas A. Cosio, Ms. Racquel Malicay
1.4
Selected coordinators will encode the names of scholars for preparation of payroll.
3 weeks
Mr. Rosauro David, Ms. Ditas Cosio, Ms. Ma. Mildred de Ocampo, and Mr. Nonilon Aquino.
1.5
Coordinators will prepare the payroll together with the required attachments.
1 week
Ms. Ditas A. Cosio, and Ms.Arceli Solmoro.
1.6
The Provincial Government Assistant Department Head (PGADH) and Provincial Administrator will initial on the payroll and OBR.
(Dependent on Administrator’s schedule)
Ms. Olivia T. Garcia - PGADH, Atty. Leonardo M. Ragaza, Jr. – Prov’l Administrator
1.7
The governor will sign the payroll, OBR, and Advice for Allotment.
(Dependent on Administrator’s schedule)
Gov. Jeorge “E.R.” Ejercito Estregan – Governor
1.8
The Provincial Budget Office (PBO) will sign the OBR and initial the Advice for Allotment.
(Refer to PBO)
PBO
1.9
The Office of the Provincial Accountant (OPA) will process the payrolls and be signed by Provincial Accountant.
(Refer to PBO)
OPA and Provincial Accountant Ms. Evelyn T. Villanueva
1.10
The Provincial Treasurer’s Office (PTO) staff will prepare the cash advances and Checks.
(Refer to PBO)
PTO
1.11
The governor will sign the cash advances and Checks.
(Dependent on Governor’s schedule)
Gov. Jeorge ‘E.R.” Ejercito Estregan, Governor
1.12
The OPA will prepare advice of Check to Land Bank of the Philippines.
(Refer to OPA)
OPA

Facilitate in distribution of scholarship grants


No.
Steps
Time
Person to approach


1.
Proceed to the venue of distribution of grant as posted on the website.


2.
(DURING THE DISTRIBUTION) Present the Pagpapatunay


3.
The scholar coordinators will search to whom Provincial Treasurer’s Office (PTO) over-the-counter payment (pagador) the scholar was assigned.


4.
Visit the official website of the Office of the Provincial Administrator (www.laguna.com.ph/administrator)


5.
The Office of the Provincial Administrator will announce the schedule of distribution of scholarship grants through the official website/text message/notice/posting.
5 minutes
Mr. Nonilon Aquino, Ms. Ditas A. Cosio, and Mr. Marlon Manambit