General Services Office - Arta


Provide minor repair services for PGL buildings and structures.


No.
Steps
Time
Person to approach


1.
Actual Repair / Implementation
1.1
Starts after Inspection of delivered & required materials.
1 hour (or so the scope of work determines)
Maintenance Staff


2.
Site Inspection & verification
1 hour (distance and location may affect the peace of work)
Mr. Rodelio F. Lucena Electrician II Mr. Robert C. Depatillo Admin. Asst. VI Mr. Gil L. Baludcal Plumber Mr. Marlon M. Mendoza Aircon-Technician
2.1
Conduct on site ocular inspection. Prepare a report of undertaking/s and submit to the Division Chief.


3.
Preparation of Report
3.1
Prepare pre-repair inspection report and bill of materials. Prepare the identified & required materials for notation/approved by the GSO.
10 minutes
Mr. Wynnstone H. Arevalo Comp. Programmer III


4.
Submit letter of request of the Department Head for Pre-Inspection
1 minute
Ms. Mitzie C. Elbo PGSO


5.
Preparation of necessary documents
5.1
Prepare Purchase Request, Obligation Request for approval
1 hour (depending on the number of documents)
Ms. Rizza D. Carillaga Supervising Admin. Officer


6.
Wait for the scheduled of inspection
1 minute
Ms. Felisa S. Cabantog Asst. Dept. Head

Issue clearance as to property responsibility


No.
Steps
Time
Person to approach


1.
Prepare Certificate of Clearance
1.1
Confirm the clearance as to property responsibility
3 minutes
Ms. Elma S. Agnazata Supply Officer I


2.
Secure instruction from Head for other requirements
2.1
Check, verify the accountabilities with Memorandum Receipt/Property Issue Slip (database) & List of Inventory
15 minutes (depending on the number of accountability/ies
Ms. Heida E.De Lumban Admin. Aide I


3.
Submit letter of request for clearance
1 minute
Ms. Lean Ara E. Idian Admin. Aide I


4.
Approve / sign Certificate of Clearance
4.1
Released of approved clearance
1 minute
Ms. Mitzie Elbo PGSO

Issue equipment, supplies and materials for donation


No.
Steps
Time
Person to approach


1.
Proceed to the GSO Stockroom
5 minutes
Mr. Noel A. Valles Storekeeper IV
1.1
Sign the prepared certificate of Acceptance before the releases of the items


2.
Present letter of request approved by the governor
1 minute
Ms. Mitzie Elbo PGSO
2.1
Show Identification Card, Cedula to the officer in charge

Issue office janitorial, electrical and computer supplies to PGL offices


No.
Steps
Time
Person to approach


1.
Approval of Requisition Slip
2 minutes
Ms. Mitzie C. Elbo PGSO


2.
Release the items indicated on the Requisition & Issue Slip
30 minutes (depending on the number of items)
Ms. Renee P. Barachina Supply Officer II


3.
Submit Supplies Availability Inquiry
10 seconds
Ms. Renee P. Barachina Supply Officer II
3.1
Check all times requested if included on their APP
30 seconds
Ms. Mylene M. Mercado Administrative Aide I


4.
Wait on the price status
15 minutes (depending on the number of items)
Ms. Ramoncita S. Cabello Supply Officer I Ms. Minneth G. Aquino Supply Officer I

Provide micro services: plumbing, electrical, carpentry and air-conditioning


No.
Steps
Time
Person to approach


1.
Request for the service/s (electrical, plumbing, carpentry & air-conditioning)
2 minutes
Ms. Mitzie C. Elbo PGSO
1.1
Request via telephone call or through a letter
30 seconds
Ms. Felisa S. Cabantog Asst. Dept. Head


2.
Wait for the schedule of inspection
1 minute
Mr. Rodelio F. Lucena Electrician II Mr. Robert C. Depatillo Admin. Asst. VI Mr. Gil L. Baludcal Plumber Mr. Marlon M. Mendoza Aircon-Technician
2.1
Check the date of Inspection and assign to concern maintenance staff