Provincial Engineering Office - Arta


Provision of Infrastracture Services: A. Repair/Rehabilitaionof buildings; B. Improvement of Canal,

This service aims to provide LGUs and NGOs the needed infrastructure service.

No.
Steps
Time
Person to approach


1.
Equipment Moblization
1.1
Verification and funding of projects;
1 hour
Provincial Budget Office
1.2
Publication and Schedule of Bidding
18 working days
Bidding & Awards Committee
1.3
Preparation of Contract, Awards and Notice to Proceed.
1 day
Bidding & Awards Committee
1.4
Signing of Contract, Awards and Notice to Proceed.
4 hours
GOV. RAMIL L. HERNANDEZ


2.
Request for the Service:
5 minutes
Angelita S. Macario Administrative Officer or Dulce Fe Miranda, Records Officer, or Aileen Rosales, Administrative Officer II
2.1
Receive request from the LGU's, Local Officials and School Principal as recommended by the Provincial Gover for approval that pass thru the Govenor's Office Records Section


3.
Evaluation:
3.1
Coordinate with the Engineering Office for necessary douments and procedures
10 minutes
Engr. GILBERTO R. MONDEZ, Provincial Engineer; Engr Rosandre T. Abrantes, Chief, Planning & Programming Division


4.
Site Inspection
4.1
Conduct site inspection, survey and preparation of preliminary plan;
1 hour
4.2
Preparation of plans and drawings
4.3
Preparation of Detailed Estimates
2 hours
4.4
Reconnaisance, and coordination with the requesting official;
1 hour
Asssigned District Engineers from 1st to 4th District of Laguna


5.
Approval of Program of Works (POW) for implementation
1 hour
GOV. RAMIL L. HERNANDEZ


6.
Project Implementation and supervision
4 hours
GOV. RAMIL L. HERNANDEZ

Provision/Lending of Heavy Equipment

This service aims to provide equipment to assist on the implementation of government projects. Included in this service is the lending of backhoe loader, skid loader, 10 wheeler and 6 wheeler dumptrucks, road grader, bulldozer, payloader, road roller.The provision of fuel and oil are not included in this service. Fuel and oil shall be provided by the requesting party.

No.
Steps
Time
Person to approach


1.
Collaborate and accompany the Inspection Team to the site.
1 hour
Engr. Ronaldo Napiza and/or Enry Subiaga, Engineering Assistant, and/or Ramon Alganes, Mechanic Foreman
1.1
The client accompany the inspector on the site to detemine whether the requested equipment is appropriate on the purpose of borrowing the equipment.


2.
Evaluation/Coordination
10 minutes
Engr. Ronaldo T. Napiza
2.1
Coordinate with the Engineering Office for necessary douments and procedures


3.
Site Inspection
1 hour
Enry Subiaga, Engineering Assistant, and/or Ramon Alganes, Mechanic Foreman
3.1
Area of the project will be visited and assessed.


4.
Equipment Mobilization
1 hour
Enry Subiaga, Engineering Assistant, and/or Ramon Alganes, Mechanic Foreman
4.1
Coordinate with the Engineering office for schedule of equipment


5.
Request for the Service:
5 minutes
Angelita S. Macario, Administrative Officer or Dulce Fe Miranda, Records Officer, or Aileen Rosales, Administrative Officer II
5.1
Request will recorded and forwarded to the Departmet Head for evaluation

Prepare plan for: A.Construction, rehabilitation and repair of government buildings; B.Construction of school buildings, barangay halls and covered court


No.
Steps
Time
Person to approach


1.
Receive the plan and give suggestions if necessary.
1 day
1.1
The Provincial Engineer will review, sign and submit final plan, program of works, and detailed estimate to the Governor for approval. Notation:
2 hours
Engr. Gilberto R. Mondez, Provincial Engineer
1.2
Upon approval, program of works will be submitted to budget office for funding, and to Bids and Awards Committee (BAC) for public bidding.
1.3
The Planning Division head will review and sign the plan, the detailed estimate and the program of works. Submit (the plan, estimate, and program of works) to the Provincial Engineer for final review and signature.
2 hours
Engr. Rosandre T. Abrantes, Engineer IV
1.4
The Planning Division Head will review the architectural plan, and instruct the District Engineer to prepare detailed estimate and program of works.
4 hours
Engr. Rosandre T. Abrantes, Engineer IV
1.5
The District Engineer will prepare and submit detailed estimate and program of works to the Planning Division Head
4 hours
Engr. Zedimer Guttierez, 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.6
The Architect will consider client's suggestion if possible, prepare architectural plan, and submit the plan to the Planning Division Head.
1 day 4 hours
Arch. Mansley Kimhoko, Architect
1.7
The District Engineer prepares the detailed estimate and program of work based on the final plans and drawings
1 day
Engr. Zedimer Guttierez, 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District


2.
Collaborate with the inspection team and provide the required documents.
2.1
The Architect will prepare and present the plan to the client for their information.
1 day
Arch. Mansley Kimhoko, Architect IV Luisito Campos, Draftsman III
2.2
The Planning Division head will review, sign and forward the final sketch plan and design to the Architect.
30 minutes
Engr. Rosandre T. Abrantes, Engineer IV
2.3
Resident Engineer will prepare and submit final sketch plan and preliminary design to Planning Division head
1 day
Engr. Zedimer Guttierez, 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.4
The Resident Engineer will conduct site inspection, prepare inspection report, prepare preliminary design and sketch plan. Submit inspection report, preliminary design and sketch plan to District Engineer
1 day 4 hours
Engr. Zedimer Guttierez, 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.5
District Engineer will evaluate the inspection report and sketch plan. Instruct the Site Engineer to finalize the sketch plan and preliminary design.
4 hours
Engr. Zedimer Guttierez, 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District


3.
Proceed to administrative services-PEO and submit letter of request or resolution to the Administrative Officer.
2 minutes
Angelita S. Macario, Administrative Officer or Dulce Fe Miranda, Records Officer, or Aileen Rosales, Administrative Officer II
3.1
The Planning Division head will instruct the respective District Engineer regarding the request.
10 minutes
Engr. Rosandre T. Abrantes, Engineer IV
3.2
The District Engineer will coordinate with the client, conduct preliminary inspection, and collect the required documents. Assign engineer for the project.
4 hours
Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
3.3
The Administrative Officer will receive record and forward the request to the Provincial Engineer for evaluation.
3 minutes
Angelita S. Macario, Administrative Officer Dulce Fe Miranda, Records Officer
3.4
The Provincial Engineer will evaluate and forward the request to the head of the Planning Division.
15 minutes
Engr. Gilberto R. Mondez, Provincial Engineer

Prepare plans for construction of school buildings and government buildings.(Complex multi storey building)


No.
Steps
Time
Person to approach


1.
The client will receive copy of the design for information and confirmation
1.1
The Provincial Engineer will review, sign and submit final plans, detailed estimate and program of works to the Governor for approval. This is upon approval of the plans and program of works, the following will be submitted to the budget office for funding and to the BAC for public bidding.
30 minutes
Engr. Gilberto R. Mondez, Provincial Engineer Engr. Rosandre T. Abrantes, Engr. IV, Head Planning Division.
1.2
The Planning Division head will review and sign the plan, the detailed estimate and program of works Submit to the Provincial Engineer for final review and signature.
30 minutes
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.3
Consider client's suggestion if possible, prepare architectural plan. And submit the plan to the Planning Division Head.
32 hours
Arch. Mansley Kimhoko, Architect
1.4
The Planning Division head will review the architectural plan and instruct the district engineer to prepare detailed estimate and program of works. Please be noted that detailed estimate and program of work will be prepared upon approval of the Governor on the plan and drawing for the project.
30 minutes
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.5
The District Engineer prepares and submits detailed estimate and program of work to the Planning Division head.
16 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District


2.
The client will collaborate with the Inspection team and provide the required document
2.1
The Architect will prepare plan and present to the client for information
16 hours
Arch. Mansley Kimhoko, Architect; Luisito Campos, Draftsman III; Roy Gabinete
2.2
The Planning Division head will review, sign and forward the final sketch plan and design to the Architect
15 minutes
Engr. Rosandre T. Abrantes, Engineer IV; Arch. Mansley G. Kimhoko, Architect IV
2.3
Resident Engineer will prepare and submit final sketch plan and preliminary design to the Planning Division Head
32 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.4
District Engineer will evaluate the inspection report and sketch plan. Instruct the resident engineer to finalize sketch plan and prepare preliminary design.
32 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.5
The Resident Engineer will conduct site inspection, survey the area, prepare inspection report, prepare preliminary design and draft of sketch plan.
24 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District


3.
Proceed to administrative services-PEO to submit letter of request or Resolution of requested project
Angelita S. Macario, Administrative Officer Dulce Fe Miranda, Records Officer Aileen Rosales, Administrative Officer II
3.1
District Engineer will conduct preliminary inspection and coordinate with the requesting party to inform needed requirement. Assign resident engineer for the project.
4 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
3.2
The Administrative officer will receive, record and forward the request to the Provincial engineer for evaluation
5 minutes
Angelita S. Macario, Administrative Officer Dulce Fe Miranda, Records Officer Aileen Rosales, Administrative Officer II
3.3
The Provincial Engineer will evaluate and forward the request to the head of the Planning Division.
15 minutes
Engr. Gilberto R. Mondez, Provincial Engineer Ms. Angelita S. Macario, Administrative Officer
3.4
The Planning Division head will instruct the respective District Engineer regarding the request.
10 minutes
Engr. Rosandre T. Abrantes, Engineer IV

Plans for the repair government building


No.
Steps
Time
Person to approach


1.
The client will proceed to administrative services-PEO to submit Approved Resolution of requested project
Angelita S. Macario, Administrative Officer Dulce Fe Miranda, Records Officer Aileen Rosales, Administrative Officer II
1.1
The Provincial Engineer will make a final review, sign and submit final plans and program of works to the Governor for approval.
1.2
The Planning Division head will review, sign and submit the approve plan and PR to the Provincial Engineer for signature.
30 minutes
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.3
The District Engineer will prepare and submit the program of work and purchase request to the Planning division head.
4 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.4
The resident engineer will prepare and forward to draftsman the draft of drawing and plan for final drawing and plan.
2 hours
Arch. Mansley Kimhoko, Architect or Luisito Campos
1.5
The Planning Division head will review and sign on the final plan and instruct District Engineer to prepare program of work and purchase request.
30 minutes
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.6
The resident engineer will prepare draft of drawing and plan of the building to be repaired.
8 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.7
The District Engineer will coordinate with the client regarding the repair; inspect the site for repair; to determine the scope of work. Assign resident engineer for the repair
2 hours
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.8
The Provincial Engineer will evaluate and forward the request to the head of the Planning Division.
10 minutes
Engr. Gilberto R. Mondez, Provincial Engineer Ms. Angelita S. Macario, Administrative Officer
1.9
The Planning Division head will instruct the respective District Engineer regarding the request.
15 minutes
Engr. Gilberto R. Mondez, Provincial Engineeer; Engr. Rosandre T. Abrantes, Engineer IV, Head, Planning Division
1.10
The Administrative officer will receive, record and forward the request to the Provincial engineer for evaluation
5 minutes
Angelita S. Macario, Administrative Officer Dulce Fe Miranda, Records Officer Aileen Rosales, Administrative Officer II
1.11
Notation:
5 minutes
Engr. Gilberto R. Mondez, Provincial Engineeer; Engr. Rosandre T. Abrantes, Engineer IV, Head, Planning Division
1.12
Upon approval, the plans and program of works will be submitted to budget office for funding, and to Bidding and Awards Committee (BAC) for public bidding

Construct, rehabilitate, and repair of government building.


No.
Steps
Time
Person to approach


1.
Accompany the contractor to the site.
Days of completion are in stipulated on the contract and notice of award
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
1.1
Supervision of project
Days of completion are in stipulated on the contract and notice of award
Engr. Gilberto R. Mondez, Provincial Engineer; Engr. Rosandre T. Abrantes, Engineer IV ; Engr. Zedimer Guttierez , st District ; Engr. Adolfo D. Santos, 2nd District ; Engr. Seydie M. Esmas, 3rd District ; Engr. Noel P. Ortiz , 4th District
1.2
Implementation of project
Days of completion are in stipulated on the contract and notice of award
Engr. Gilberto R. Mondez, Provincial Engineer; Engr. Rosandre T. Abrantes, Engineer IV ; Engr. Zedimer Guttierez , st District ; Engr. Adolfo D. Santos, 2nd District ; Engr. Seydie M. Esmas, 3rd District ; Engr. Noel P. Ortiz , 4th District


2.
After the approval of contract, the Provincial Engineer's Office secure copy of notice to proceed from BAC Secretariat and notify contractor regarding the notice to proceed , instruct the technical staff to provide district engineer an copy of notice to proceed
15 minutes
Engr. Gilberto R. Mondez, Provincial Engineer; Florinda R. Agarao, Technical staff.
2.1
Assign and collaborate with the resident engineer for site inspection of the proposed project.
15 minutes
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.2
Coordinate with the client and inspect the project for implementation.
1 hour
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.3
The contractor receives the notice to proceed and start construction of the project.
Engr,.Gilberto R Mondez, Provincial Engineer; Engr. Rosandre G. Abrantes, Engrineer IV
2.4
Receive memorandum of assignment and delegate the respective district engineer for site inspection
15 minutes
Engr. Rosandre T. Abrantes, Engineer IV Engr. Zedimer Guttierez , 1st District Engr. Adolfo D. Santos, 2nd District Engr. Seydie M. Esmas, 3rd District Engr. Noel P. Ortiz , 4th District
2.5
The Technical Staff give notice to proceed to the contractor and inform the planning division head, district engineer and client regarding the implementation of the project.
15 minutes
Florinda A. Rebong, Erwin Sia


3.
Receive the completed project.
Engr,.Gilberto R Mondez' Provincial Engineer; Engr. Rosandre G. Abrantes, Engrineer IV

Repair and maintain provincial government service vehicle


No.
Steps
Time
Person to approach


1.
Prepare purchase request by the Provincial General Services Office for needed spare parts.
Provincial General Services Office.
1.1
Road testing with the client of the vehicle repaired
4 hours
Ramon Alganes- Mechanic Foreman, Ramil Rosales, Orlando Maranan, Bayani Centeno.
1.2
Conduct a post inspection to check the effectiveness of the repair and to check if there is a need for proper adjustment on replacing the spare part.
4 hours
Ramon Alganes- Mechanic Foreman, Ramil Rosales, Orlando Maranan, Bayani Centeno.
1.3
Upon availability of the spare parts, the Mechanic Foreman will assign the work to designated mechanic whether major or minor repair.
8 hours
Ramon Alganes- Mechanic Foreman, Ramil Rosales, Orlando Maranan, Bayani Centeno.
1.4
Release of the vehicle. The Driver/client will sign on the logbook for the release of the vehicle.
2 minutes
Engr. Enry Subiaga, Ramon Alganes.


2.
The client will bring the service vehicle for repair to the Motorpool/Equipment Pool.
Engr. Ronaldo P. Napiza, Chief, Motorpool Division, Engr. Enry Subiaga. Ramon Alganes, Chief, Mechanic
2.1
The Mechanic Foreman will prepare job order and if in case there is a need for replacement of spare parts, he will prepare pre-inspection report as requirement for the purchase of the spare part needed.
Engr. Ronaldo P Napiza- Chief, Motorpool Ramon Alganes- Mechanic Foreman,
2.2
The Mechanic Foreman will conduct inspection on the vehcle to detemine the cause for repair and the necessary parts that need to be replaced.
average of 4 hours
Ramon Alganes- Mechanic Foreman, Ramil Rosales, Orlando Maranan, Bayani Centeno.
2.3
The Chief, Motorpool Division after oordinating with the driver assigned on the vehicle, he will instruct the foreman for inspection of the vehicle
5 minutes
Engr. Ronaldo P. Napiza, Chief, Motorpool Division, Engr. Enry Subiaga. Ramon Alganes, Chief, Mechanic